Logistics Officer: Supply Chain Funds Management, Accounting & Finance – Maputo, Mozambique

Area of expertise : Supply chain

Country : Mozambique

Type of contract : Long term opportunities

Closing date : 12 November 2019, 22:59 GMT

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

KEY ACCOUNTABILITIES (not all-inclusive)

Under direct supervision of head of supply chain, the incumbent shall perform the following tasks:

1. Contribute to the formulation and review of the Country Strategic Plan (CSP/ICSP) and in translating the Strategic Outcomes from the CSP/ICSP into activities that will achieve the expected results.

2. Contribute towards the development of plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.

3. Contribute towards the development of supply chain plans (including procurement) and processes ensuring compliance with logistics and procurement policies and WFP standards.

4. Support and manage logistics projects or operational activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

5. Create and review supply chain budget plans and monitor ongoing performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimize resources.

6. Collect and analyses data to recommend actions to the supervisor to improve performance of process and local supply chain operations.

7. Conduct regular financial analysis (monthly Purchase Orders validation and Good Receipts reports) and budget reviews (as necessary), drawing out insights and recommending actions to the supervisor to optimize use of available funds.

8. Contribute to consolidation and preparation of operational pipeline planning for Food Transfer Costs, as well as service delivery, and to the management of operational aspects of the supply chain (procurement), including contracting of applicable transport, warehouse and any relevant logistics services.

9. Contribute to supply chain by providing technical support and guidance to other Country office (CO) units/services, as well as Sub-Offices (SO).

10. Guide and support CO and SO supply chain staff; and support them with complex analysis and queries

KEY ACCOUNTABILITIES (contd.)

1. Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), accurate and timely reports of procurement activities, to contribute to a CO view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.

2. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).

3. Identify and build productive relationships with supply chain colleagues and staff within the CO and SO to support an integrated approach to food assistance.

4. Follow emergency logistics preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

5. Participate in the on-going review of internal processes and procedures and identify ways to increase day-to-day efficiencies.

6. Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.

7. Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

8. Manage the activity 7 budget, monitoring expenditures against outputs as the programme progresses.

9. Carry out risk management activities.

10. Supervise and provide guidance on supply chain related services invoice processing

11. Other duties as per the Job Profile.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.

•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).

•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.

•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.

•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.

•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.

•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.

Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance.

Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise.

Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has contributed to the development of operational or office related budgets.

• Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.

• Has demonstrated a broad understanding of WFP’s financial architecture and how it supports implementation of operations.

• Experience preparing and managing transport and project budgets.

• Experience managing integrated air, sea, and land transport operations

• Experience supervising professional staff.

• Experience in working in insecure and difficult environments.

• Experience working with interagency partners to assess and coordinate emergency/non-emergency response

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management, Finance or other related field, or First University degree with additional years of related work experience and/or training/courses.

Fluency (level C) in English language, Intermediate knowledge (level B) of Portuguese.

Knowledge of any second official UN language: Arabic, Chinese, French, Russian, Spanish is also desired

(« logistics » OR « logistics funds management » OR « finance » OR « Accounting » OR « supply chain finance manager » OR « logistics finance manager » OR « management accountant » OR « accountant » OR « financial accountant » OR « budget » OR « budgets » OR « budgeting » OR « transport budgets » OR « transport budgeting » OR « project budgeting » OR « logistica » OR « financa » OR « contabilidade OR « financas de logistica »)

CONTRACTUAL INFORMATION

• This is a 1 Year Renewable Fixed Term Contract

• Net monthly salary range: USD 4,000-00 to 4,836-00 (Salary is determined by qualifications, skills, experience & current earnings)

• Benefits: 30 DAYS Annual Leave, Pension & Medical Insurance

CLOSING DATE FOR APPLICATIONS

12 NOVEMBER 2019

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Female applicants meeting the minimum qualification and experience requirements are especially encouraged to apply

This position is only open to Mozambican Nationals

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.